The 2024 Show Manual is designed to help exhibitors with all aspects of exhibiting at the 2024 Toy Fair.
The Toy Fair team however is on hand to answer any questions at any stage of the process. Please call 020 7701 7127.
- It is the responsibility of the exhibitor that all deadlines are met and appropriate paper work submitted by the specified dates otherwise stand building or stand activities will not be permitted.
- Please ensure, if you are a self-build exhibitor, that you pass the relevant information below onto your stand contractor.
NB: Please also note that delays in ordering from the preferred Toy Fair suppliers and contractors may result in a surcharge if indeed the equipment or service is still available.
KEY TASKS FOR EXHIBITORS
Exhibitors have now been sent login details in order to be able to access and complete the key tasks below. Please contact the Toy Fair team if these have not been received.
Please contact [email protected] if you have any technical issues or questions
MANDATORY Exhibitor Risk Assessment and Health & Safety Declaration
ALL Exhibitors will need to complete mandatory Health and Safety forms (for the show open period) once you have received your Exhibitor Login details during the first week of October. ALL exhibitors are required to complete this before arriving on site.
DEADLINE: 9th NOV 2023
VIEW NOWPlease note that Self-Build Exhibitors are also required to send in Contractor Risk Assessments/CPPs/Method Statements along with design plans
CLICK HERE to submit
For any questions relating to H&S and stand build design please contact Debbie Harris at [email protected]
(DEADLINE: 3rd NOV 2023)
Online Exhibitor Listing & Classified Products
Once you have received your Exhibitor login details during the first week of October, you will be able to complete your extended online Exhibitor Listing including your contact details, company description, product info and images, videos and linked logos as well as selecting the categories that your products fall within.
INITIAL DEADLINE: 23rd Oct 2023
All entries will be vetted after this date; the extended online Exhibitor List will be published in early November. After that point any changes will be added but will be subject to a short wait.
NB: Please note that any information you enter will be in the public domain
VIEW NOWRegister Your Stand Staff/Order Visitor Scanners/Message Buyers Directly
If stand staff are registered prior to 8th January 2024 –
All UK Stand Managers will be sent physical stand staff badges by post (International Exhibitors can collect all badges on site). Any staff names registered after this date will be emailed an e-badge which can be scanned on site in return for a badge.
NB: Staff E-badges can be downloaded at any point from your portal.
Vehicle Booking-In System
EVERY TIME A VEHICLE ARRIVES ON SITE AT OLYMPIA FOR PURPOSES OF LOADING/UN-LOADING, IT MUST BE PRE-BOOKED INTO THE OLYMPIA ONLINE TRAFFIC PORTAL (CARBON VOYAGE) – WE STRONGLY ADVISE YOU BOOK FOR BUILD AND BREAK AT THE SAME TIME.
NB: The booking system will open at 11am on 13th December 2023
Please also note vehicles above 4.4.m in height are not permitted
You will need to refer to Olympia’s Colour Zone Map
Please click HERE to view Olympia London’s new access routes – before you can book in your vehicle.
Show Offers
Exhibitors will have the opportunity to entice retailers to their stand by offering exclusive Show Offers.
DEADLINE: 10th January 2024
VIEW NOWFor examples of previous show offers or for any questions please contact [email protected]
RULES AND REGULATIONS
NB: All show rules and regulations are subject to changes enforced by government mandated regulations.
Venue Exhibition E-Guide
Venue Exhibition E-Guide – Regulations and Guidance for achieving required standards of health, safety & operational planning, management and on-site conduct for events
SCHEDULES, PREFERRED SUPPLIERS AND USEFUL GUIDELINES
Deadline Checklist
Please ensure that you return all relevant order forms by the deadline dates given, as some suppliers and contractors to Toy Fair will surcharge for late orders and in some cases may not be able to fulfil late orders.
For all PR deadlines please see the PR Manual.
